Project Proposal

Bathroom Remodel Project Proposal

Project Manager: Justin Frank

Sponsor: Justin Frank

Prepared by: Justin Frank

Revision History

Revision date	Revised by	Approved by	Description of change

Project Goal

We wish to complete the remodeling of our existing bathroom in a timely and efficient manner.  This is all in hopes that the final design and color schemes mend well and create a beautiful room that will be enjoyed for years to come between my wife and I.

Problem/Opportunity Definition

Existing materials and structures are old and unappealing. Mold and mildew reoccur on walls due to older used paint. Ventilation fan is outdated and noisy. Tub faucet leaks.

Proposed Solution

Replace materials with new and repaint walls.  Replace ventilation fan as well. Replace tub faucet and pipes.

Project Selection & Ranking Criteria

Project benefit category:

q Compliance/Regulatory  u Efficiency/Cost reduction  q Revenue increase

Portfolio fit and interdependencies

No other projects being pursued at this time.

Project urgency

Medium Level due to its superficial requirements.

Cost/Benefit Analysis

Tangible Benefits

A new look with no mold, mildew, and a quieter ventilating fan.

Property value would increase in a range of $5,000 - $8,000

Real Estate property value is driven by improvements in bathroom and kitchens

Intangible Benefits

More enjoyment endured when using the facility

No dollar amount

Assumptions Driving Value

Cost Categories	Amount
Internal Labor hours	$600
External costs	$1,700
Labor (consultants, contract labor)	$200
Equipment, hardware or software	$1,500
List other costs such as travel & training

Financial Return

Not looking for any monetary return

Business Requirements

1. Both my wife and I will enjoy emotionally the new look and feel of the bathroom

2.  Even down the road when we rent out the place, future tenants will appreciate it as well

Scope

Major project activities

1. Find all materials that match our anticipated design requirements 2. Stay under our $2,500 budget 3. Complete the project in three full working days

Out of scope activities that are critical to the success of the project

All parties are engaged and ready to deliver

Major Obstacles

1. The excavation time will be crucial

2. Replacing piping

Risks

1. Water leakage or uncovering previous water damage behind walls or flooring

2. Time constraints not met

Schedule Overview

Estimated Project Completion Date: [08/21/11]

Major Milestones

[Excavation]        08/19/11

[Shower/Tub]          08/20/11

External Milestones Affecting the Project

[Milestone]        mm/dd/yy

[Milestone]        mm/dd/yy

Impact of Late Delivery   An extra day of using parent’s bathroom. Would cause added stress and time to travel in between our home and theirs.

Statement of Work

[Bathroom Remodel] Statement of Work

Project Manager: [Justin Frank]

Sponsor: [Justin Frank]

Revision History

Revision date	Revised by	Approved by	Description of change

Purpose

To remove, with the exception of the toilet, all old materials from existing bathroom and replace with new materials.

Scope

Major project activities

1. Remove sink, tub, and existing tile 2. Replace piping in shower wall 3. Tile the shower/tub and flooring

Out of scope activities that are critical to the success of the project

Be able to dispose of the tub in my complex dumpster.

Deliverables

This project is to create a new design for the bathroom.  The new paint will lighten up the room.  The new ventilation fan will be more energy efficient and quieter.  The tile design will be more modern with earthy undertones that resemble natural stones.  The look and feel is to cultivate an outside ensemble indoors.

Cost Estimates

Cost Type	Amount
Labor hours	$600
External costs	$1,700
Labor (consultants, contract labor)	$200
Equipment, hardware or software	$1,500
List other costs such as travel & training

Schedule Overview

Estimated Project Completion Date: [08/21/11]

Major Milestones

[Excavation]        08/19/11

[Shower/Tub]        08/20/11

External Milestones Affecting the Project

[Milestone]        mm/dd/yy

[Milestone]        mm/dd/yy

Impact of Late Delivery    An extra day of using parent’s bathroom. Would cause added stress and time to travel in between our home and theirs.

Objectives

Finish Flooring and installation of sink in one day.

Don’t crack any tiles or have a major water leak.

Stakeholder Analysis

Name & Role	Major Responsibility or Contribution
[Justin Frank,Brandy Martinez] Customer	Funding, Excavation, Design, Materials purchase, Painting, Final decisions
[Justin Frank] Sponsor	Funding, Excavation, Design, Materials purchase, Painting, Final decisions
[Justin Frank] Management	Funding, Excavation, Design, Materials purchase, Painting, Final decisions
[Mark & Jonathan Marsu] Team	Excavation, Construction, Plumbing, Tiling

Chain of Command

Project Team

Customer Approval Chain

Assumptions

Assumption: That the project will be complete by end of day 3.

Impact if assumption is incorrect: Will have to extend an extra day.  This is our only bathroom so each day it is not in function causes an inconvenience plus additional factors of stress.  My parents have been kind enough to lend us their bathroom until ours is finished.

Project Charter

[Bathroom Remodel] Project Charter

Project Manager: [Justin Frank]

Sponsor: [Justin Frank]

Date: [07/04/11]

This charter serves to announce the initiation of the Bathroom Remodel project.  We are undertaking this project to eradicate the existing design and materials of the current restroom and replace with new materials.  The purpose is to renew the design of the facility to become more appealing and functional. 

Justin Frank has been selected to lead this project.

Please provide your complete cooperation to the project and to Justin Frank.

Thank you.

This charter formally authorizes the project manager and is sent out from the sponsor or project selection board.

Chapter 4 Ideas

When initiating a project there are steps.

A.       The project proposal is the first step.  It provides a solution to a problem.

1.        Objective

2.       Range of Budget & Resources

3.       Schedule

4.       Deliverables

5.       Cost Benefit Analysis

B.      The Project Charter

1.        Segments the project name

2.       Identifies the project manager

3.       Identifies the sponsor

4.       The client

5.       Reason for the project and its purpose

6.       Defines the goal

C.       The Statement of Work  “Elevator Pitch”

1.        Focus of what needs to be done

2.       Assigned duties

3.       List the goals, constraints, and success

4.       Contractual if needed

5.       Chain of command

D.       Responsibility Matrix

1.        List the major activities of the project

2.       List the stakeholder groups

3.       Code Responsible, Approve, Cost , Inform - RACI

E.        Communication Plan

1.        Written strategy for getting the right information to the right people at the right time

2.       Regular meetings

3.       Status report

4.       Should incorporate more than one channel

5.       Examples of what can go wrong

Chapter 3 Ideas

1.  The importance of the stakeholders is essential to the project core. Everyone involved in the project is a stakeholder.  The project manager must keep all functions of the project running in sequence.  My defined duties will include choosing the day to start the project, the design and layout, color templates, materials, and costs. 

2.  The project team is another faucet of the stakeholders involved.  At the start of the project I chose the necessary people fit to complete the tasks at hand. One team member can handle the demolition, construction, tiling, and electrical. The other can handle the pipes and plumbing tasks.  It is important to have the right amount of people. Being under budget means to be resourceful and I am taking full advantage of that.  I could have easily spent more money hiring a specialist for every task, but I believe the quality wouldn’t justify the costs. That would be me sticking to my equilibrium threshold. 

3.  Of the three management stakeholders in my project, I will cover the two of sponsorship and decision authority. I will be accountable for the project results and I will have final say in the decisions.  The resources will actually fall onto my crew. I say this because they have the expertise to consult me if another person needs to be added for any reason to complete a task. I would not be aware of an issue that would require any additional parties unless they brought it to my attention.  If an adjustment of that sort arose, the importance of the remedy would be significant. 

4.  The customer plays an important stakeholder role as well. My wife and I are the customers and the judgment of the success of the project will be up to us.  We are the ones paying the bills for the project and we want satisfaction.  By creating an attributable cost-schedule-quality equilibrium designation, we believe that the project will prove successful. 

Chapter 2 Ideas

1.  Some of the challenges that project managers face come about personnel, estimating expenses, authority, and controls.  Where to pull people from and the skills required in completing the tasks must be taken into account across the organization.  More assumptions may be used then facts in the estimation of the project because of its uniqueness.  How are the authority levels determined when dealing with management across the board?  The project manager must chart out a chain of command the best they can and always keep communication open.  In controls, normal accounting practices have to match and be on pace with the project to adjust for budget constraints.  With the remodel, my challenges will mainly be on the scheduling and budget.  Contingencies could occur if there proves to be pipe issues or water damage that needs to be addressed.  Authority is shared among all members, expenses are at acceptable levels, and costs will run up-to-minute. 

2.  Project management is independent of industry and the managers are not.  The discipline requires the manager to excel in three areas, project management, business management, and harbor the technical skills required for the specified project.  With my project I lack pretty much all of those three mentioned skills above.  I have never managed a project financially before, I am good with estimating and budget, and I lack the technical skills of plumbing and tiling.  I will trust the team members with their expertise. 

3.  The success of the project is very important.  It is measured in three ways: on time, within budget, and quality expectations have been met.  Quality is further classified by scope and performance.  My project will have its own equilibrium.  I am willing to sacrifice some quality meaning the design doesn’t have to mimic the Sistine chapel.  My costs are a factor so the most expensive materials need not be used.  Timing is crucial because we only have one bathroom in the condominium. 

4.  The three major functions are definition, planning, and control.  Each of these areas are equally important.  In the definition phase it’s up to the project manager to answer all the questions that pertain to the purpose, goals, and constraints of the project.  The planning phase puts together the details on how to reach the project goals with the given constraints.  Project control is the glue that keeps the project moving forward toward completion.  It will be my responsibility as project manager to ensure that each of these phases are managed appropriately.  Doing so will streamline the process and provide more desireable results for all stakeholders.

Chapter 1 Ideas

1.  The techniques of project management cover a vast amount of topics that I was not aware of.  Estimating the time, efforts, cost of the projects delivery, and then comparing that to a cost to benefit analysis to justify taking on the project is one of them.  Coordinating the functions of your workforce which could be pulled from various departments across an organization can be complex.  The project you currently are assigned to may be one of many other projects you are dealing with.  The ability to multitask and more importantly keep track of your work and progress is crucial.  According to my project, taking it on was completely adhered to the fact that it would be very cost efficient to complete and the benefits would be enjoyed and used for a long time.  The functions have to be coordinated because of barriers.  One major barrier is we only have one bathroom, so leaving the toilet intact for the first phase of the project will make life easier.  Plus putting in the new floor will require the tub to be installed anyway.

2.  The demand of utilizing projects in conjunction with continual operations is increasing.  Companies now employ multiple projects simultaneously which adds more complexity and challenges for the project manager.  The amount of growing project based applications causes the language of project management to be understood by more and more members of management all across the board.  From the top executives, to the functional management, and team members, everyone plays a role where communication and comprehension are crucial for success.  My project, fortunate for me, is the only project I will be undertaking at that time.  Having to handle multiple projects simultaneously can be a daunting task especially if your career depends on it.  

3.  I was not aware that strategically project management can lead the way.  It makes sense in industries such as technology, where the latest and greatest product or service needs to be out first for exposure and use.  Due to such fierce competition in those industries, being late on a product launch can have dire effects on a company in missing out on “hyped” market share frenzy.  If the consumer base is that anticipating of a next move or application, then if profitable, companies that contribute to that segment or under much pressure to launch the next production.  Now my project does not compete with another.  There is no market share lost or brand compromised if we go over schedule.  I can say however, should things turn out as perceived, then in a few years when “monetary” resources allow, the next project will be the kitchen.

4.  Support of management can be detrimental in the success of a project.  A project manager needs this support system to employ and carry out the tasks necessary with the resources available.  With support, any resources that may be made readily available would be effective as well.  Sometimes a project manager has to manage upward effectively to get a task accomplished or move forward from an obstacle.  My support system is my self, my wife, and my crew.  The crew has the experience necessary to tackle any obstacles and both of us have the patience to deal with contingencies. 

                As far as any rebuttal to the book so far, I have to say I have none at this time.  The structure seems concise and practical for handling and managing a project from start to finish in a constructive way.